TERMS AND CONDITIONS OF REGISTRATION
- General Terms
- Registration Fee Schedule
- Payment Information
- Walk-in Registrants
- Confirmation
- Cancellation of the Summit
- Cancellation Policy
- Substitution of Registration
- Liability
- Indemnity
- Event audio/video recording, photography and live transcript
- Dietary Requirements
- Governing Law
- Contact Information
A. General Terms
The APRICOT 2025 Summit is an in-person event with an on-line component; the in-person sessions will be held at the M World Hotel Petaling Jaya, Petaling Jaya, Malaysia.
By registering to attend the Summit, you confirm that you have read, understood, and agreed to be bound by these Terms and Conditions and the APRICOT Code of Conduct. These Terms and Conditions may be amended at any time by being published on the Summit website. By attending the Summit after such publication, you agree to the Terms and Conditions as amended.
You acknowledge, understand, and agree that attendance at the Summit will be subject at all times to the Code of Conduct and that should you breach the Code of Conduct, the Organisers reserve the right to exclude you from the Summit, including but not limited to any chat functions or other forms of communications. The Organisers reserve their right to exclude any person from the Summit at their discretion. You acknowledge and agree that you will not be entitled to a refund of any registration fees or any loss or damage resulting from your exclusion from the Summit.
Only delegates who have registered and paid in full are permitted to enter the Summit and MUST wear their badge at all times while on-site at the Summit venue. Please note carefully:
- Lost badges are NOT replaced – any lost badge forfeits any registration fee paid, and you will have to re-register and pay to rejoin the Summit at the prevailing fee rate.
- Badges are NOT transferable, and misuse of your conference badge will result in you being excluded from the Summit with immediate effect, without refund of any registration fees or entitlement to any loss or damage resulting from your exclusion from the Summit.
B. Registration Fee Schedule
Registration is essential for participation at the Summit and will incur a registration fee. Information on what fees apply are set out in Tables 1 to 6 below.
Table 1. Early Bird Fee for ALL registration and payment by 30th November 2024
| Category | APRICOT Masterclass / APNIC Academy Training Only | Conference Only |
|---|---|---|
| APNIC Member | USD300 | USD300 |
| Standard | USD300 | USD300 |
Table 2. Fee for registration and payment from 1st December 2024 to 31st January 2025 inclusive
| Category | APRICOT Masterclass / APNIC Academy Training Only | Conference Only |
|---|---|---|
| APNIC Member | USD320 | USD320 |
| Standard | USD400 | USD400 |
Table 3. Fee for registration and payment from 1st February 2025 onwards
| Category | APRICOT Masterclass / APNIC Academy Training Only | Conference Only |
|---|---|---|
| APNIC Member | USD400 | USD400 |
| Standard | USD500 | USD500 |
Note: APRICOT Masterclass & APNIC Academy Training registration closes on 16th February 2025
Table 4. Social Events Fee Schedule for Additional Ticket
| Socials | Opening Social | APRICOT Peering Social | Closing Social |
|---|---|---|---|
| Date | Monday 24th February 2025 | Tuesday 25th February 2025 | Wednesday 26th February 2025 |
| Fee | Free for all in-person paid delegates subject to venue capacity limit | Entry only for in-person paid delegates who have received Peering Social Tickets | Free for all in-person paid delegates subject to venue capacity limit |
| Ticket price | USD100 | N/A | USD100 |
Table 5. Registration for APNIC AGM*
| Category | APNIC AGM |
|---|---|
| Date | Thursday, 27th February 2025 |
| Fee | Free |
Onsite Registration for the APNIC AGM will open at 09:00 on Thursday 27th February 2025. Delegates only attending the APNIC AGM will not be able to register on-site before this time – there are no exceptions.
Table 6. Event Summary
| Event | Date |
|---|---|
| APRICOT Master Class | 20th – 22nd February 2025 |
| APNIC Academy Training | 19th – 22nd February 2025 |
| Partner Meetings | 23rd February 2025 |
| APRICOT Conference | 24th – 26th February 2025 |
| APNIC AGM | 27th February 2025* |
*The APNIC AGM registration is complimentary but does NOT include entry to the APRICOT Socials taking place on the previous days. Any delegate who is only attending the APNIC AGM and who wishes to attend the APRICOT Closing Social should contact secretariat@apricot.net to purchase a ticket.
Notes
- The Registration Fee is quoted in United States Dollar (USD)
- All fees are payable by Credit Card upon registration. If you wish to pay by bank transfer, please contact secretariat@apricot.net to make the necessary arrangements prior to commencing the registration process.
- The Registration Fee charged includes complimentary entry to APRICOT Opening and Closing Social events and is subject to venue capacity limits.
C. Payment Information
Online payments by Credit card for APRICOT 2025 will be processed through Stripe in USD.
Online Registration
It is highly recommended that you register online well in advance of the Summit start date to secure your attendance. Early registration will assist the Organisers with the planning of the Summit. Delegates who have difficulties in making payment by credit card should contact the Secretariat at secretariat@apricot.net to arrange an alternative payment method.
On-site Payment
On-site conference payment can be made at the Registration Desk from 19th February 2025 onwards. Only Cash Payments are accepted, and must be in USD, as outlined in the Registration Fee Schedule. Please check the website for Registration Desk Opening Hours. Please prepare the exact amount to pay as change may not be available.
Delegate Souvenirs
APRICOT Summit souvenirs are reserved for in-person paid delegates only, and are subject to availability. Delegates only attending the APNIC AGM will not receive any APRICOT Summit souvenirs.
D. Walk-in Registrants
Walk-in registrants are not normally allowed for the APRICOT Master Class and APNIC Academy Training. If you choose to walk-in, please bear in mind that there is no guarantee that you would be able to join any of them, as these normally sell out well in advance of their registration closing date.
E. Confirmation
Confirmation of registration, complete with an invoice and an invitation letter, will be sent to you by email upon completing the online registration form. Please keep it safe for your reference. The invitation letter will be essential should you require a visa to visit Malaysia.
F. Cancellation of the Summit
If for any reason the Summit is cancelled, the Organisers will refund all registration fees received less bank or credit card charges. APNOG, APNIC and all other entities, including but not limited to the host, local organisers and supporting organisations of the event, will NOT be liable for any losses or damage suffered or incurred by the registrant or any other third party arising out of, or in any way connected with, the cancellation of the Summit. Such losses or damage include, but are not limited to, loss of airfare, accommodation deposits or other associated costs or loss or damage to property.
G. Cancellation Policy
Cancellation fees will apply according to the schedule below. To cancel your registration, please write to secretariat@apricot.net
| Cancellation Date | Cancellation Fees |
|---|---|
| Before 1st January 2025 | Credit Card Levy of USD50 or Wire Transfer of USD50 |
| 1st to 31st January 2025 | 50% of paid amount |
| 1st February 2025 onwards | 100% of paid amount |
For refunds via wire transfer or credit card, a USD 50 will be levied to cover bank administrative charges. The refund process may take up to 1 month from the Summit closing date to complete.
H. Substitution of Registration
If you are unable to attend the training and/or conference, you may appoint a substitute to attend. Please contact secretariat@apricot.net, quote your order number and the new contact details of the substitute registration. We will liaise with the new registrant directly.
I. Liability
Subject to Section F (Cancellation of the Summit), if you are unable to attend the Summit for any reason other than cancellation of the Summit, the Organisers and other entities including but not limited to, local organisers, the host and supporting organisations of the event, will not be liable for any resulting losses, financial or otherwise, suffered or incurred by the registrant or any other third party. Such losses or damage include, but are not limited to, loss of airfare, accommodation deposits, or other associated costs or loss or damage to property.
To the extent permitted by law, the Organisers have no liability whatsoever for any loss (including consequential loss), damage, expense, claim or proceeding arising out of or in any way connected with the Summit, in respect of:
- Damage to, loss, destruction or loss of use of any real or personal property.
- Any injury to, or disease, or death of persons.
- Pure economic loss suffered by third parties, in respect of any act or omission, negligent, wilful, or otherwise.
Summit presenters who are not employees of the Organisers are solely responsible for the content of their presentations and agree to indemnify the Organisers against any claims of third parties regarding such content, including but not limited to infringement of intellectual property rights.
J. Indemnity
The registrant indemnifies the Organisers against:
- Any claim or proceeding that is made, threatened or commenced against the Organisers; and
- Any direct or indirect cost, liability, loss (including consequential loss), damage or expense (including legal and other professional costs on a full indemnity basis) incurred by or awarded against the Organisers from a claim or proceeding commenced by the registrant, the registrant's estate or a third party on behalf of the registrant, arising in any way or in connection with the Summit.
K. Event audio/video recording, photography and live transcript
During the Training, Conference and other meetings taking place as part of the Summit, photographs may be taken by the Organisers and their appointed representatives for use in their publications or other promotional material. In addition, many sessions are subject to video and audio recording for webcasting and archival purposes.
By attending the sessions, you agree to allow the Organisers and their appointed representatives the unrestricted right and permission to copyright and use, reuse, publish, and republish video and/or audio recordings, photographs, presentations or pictures of you or those in which you may be included. You acknowledge that this information may constitute personal information and that you consent to its collection and use by the Organisers in accordance with the APRICOT Privacy Statement and these terms and conditions.
Delegates may take photographs and make audio/video recording for personal, non-commercial use only, provided the act of so doing is not disruptive, intrusive, intimidating, or in breach of intellectual property or privacy rights, and provided that the subject of such photography and audio/video recording consents. Failure to follow these requirements will result in immediate exclusion from the Summit without compensation.
Live transcript services will be provided in some sessions. Due to the inherent difficulties in capturing a live speaker's words, it is possible transcripts may contain errors and mistranslations. The Organisers accept no liability for any event or action resulting from the content of the transcripts.
L. Dietary requirements
While the Organisers endeavour to cater for all dietary requirements and tastes, it is not possible to meet all requests or preferences in some locations and venues.
M. Governing Law
These Terms and Conditions shall be exclusively governed by the laws of Queensland, Australia. The courts of Queensland, Australia, shall have exclusive jurisdiction with regard to disputes arising from these Terms and Conditions.
N. Contact Information
APRICOT 2025 Secretariat
c/o APNIC Pty Ltd
6 Cordelia Street
South Brisbane Qld
Australia
T: +61 435 492 288
E:
secretariat@apricot.net